Library Scanning Service Guidelines

The library offers a scanning service for articles and book chapters under the Copyright Licensing Agency (CLA) Higher Education Licence. To use this service, you need to fill out a self-service Digital copy request form  (login required).

What can be scanned?

• Printed materials like book chapters or journal articles can be scanned.

• The scanned content will be provided as a hyperlink, which can be added to your Moodle course.

• If the University has a licence for the electronic version, it’s best to link directly to the ebook or journal article in Moodle.

Who can access the scanned material? Only students and teachers enrolled in the course the material is intended for.

Submitting a Request

• Only staff can submit a digital copying request using the self-service Digital copy request form.

• After approval, you’ll receive a hyperlink to the scanned document via your university email.

• You can then add this link to the relevant Moodle course. Students can access the content as a PDF through this link.

Reusing the Content The hyperlink can be reused for the next academic year, as long as the course name and code stay the same.

Important Reminder: For each request, you must agree to the terms and conditions, including copyright regulations.

For further assistance contact copyright@gre.ac.uk