Library Guides        Library Workshops          Opening Hours           Book an Appointment

Copyright: Academic staff guidelines for digital copying/scanning

Your guide to complying with copyright law

Copyright Workshops

The Educational Development Unit and the University's Copyright Manager run regular workshops on copyright for academics. The focus of these workshops covers issues such as Licenses the University subscribes to, Creative Commons and Copyright free materials, and use of copyright material under educational exemptions. Please check the schedule for upcoming events:


The library operates a scanning service, via a Request form(requires intranet login), under the terms of the Copyright Licensing Agency (CLA) Higher Education Licence

This means articles from journals and chapters from books can be scanned and delivered as a hyperlink to be included in a virtual learning environment (Moodle). Copies of printed material only can be made in this way. Where the University holds a licence for electronic material, a link should be created from the Moodle course to the journal article or ebook.

Material scanned under the Licence should only be made available to students and teachers on the course for which it was scanned.


Requests for digital copying

A request form (requires intranet login) for digital copying must be submitted in order to apply for a document to be scanned. This form must be completed by staff only.

Once details have been checked, the requested item will be scanned and a hyperlink to the content will be emailed to your University of Greenwich email address. This hyperlink may then be incorporated into the relevant course in Moodle. Students will access a PDF of the scanned content one they click on the hyperlink.

Please note that you will need to agree to the Request for Digital copy terms and conditions and copyright notice below for each request.

You will be requested to remove the scanned item from Moodle as soon as teaching, examinations and/or assessment of an individual unit or course of studying is completed. If the scanned item is likely to be taught in the next term/semester or academic year you can hide the item from view but a new request via the request form must be made in the new academic session/term in order to comply with licence terms.

For further assistance complete the Support Request Form or contact

© University of Greenwich | FOI | Privacy and cookies | Legal | Terms & conditions | Library policies